Subcategories give you the ability to further group related content within categories for better discoverability and organization.

Subcategories are visible in the lefthand sidebar or by clicking a category. They will always show above pages unless you've pinned pages or enabled custom ordering.

Viewing Content within Subcategories

Simply click the subcategory name to view all of its contents.

Creating Subcategories

To create a new subcategory, hover over the category in the sidebar, open the dropdown menu, and click the New subcategory button:

Or, you can click onto the category and click New > Subcategory:

From there, you'll be able to add the subcategory name, description, color, icon, and ordering rules.

The description will be located at the top of the Subcategory and the icon/color will be visible wherever the subcategory is listed:

You can choose to order your subcategory content by last modified date, alphabetically, or a custom order.

Note: You can't pin objects in the subcategory if custom ordering is selected. In tat case, use the drag-and-drop icons to move your subcategory content:

You can create an unlimited amount of nested subcategories (subcategory within a subcategory), but we recommend keeping your structure as shallow as reasonably possible to increase the findability of your documents.

Editing Subcategories

To edit a subcategory, click on the subcategory in the sidebar, then open the dropdown menu and select Edit:

Moving Subcategories

To move a subcategory, click on the subcategory in the sidebar, then open the dropdown menu and select Move subcategory:

Then, select the category (and subcategory) you'd like to move the subcategory to and click Move subcategory:

Adding new pages to Subcategories

You can categorize new pages by clicking the Choose Category / Subcategory button in the header of the editor:

You'll then be able to select or create the category and subcategory you want to move that draft to.

Moving existing pages to Subcategories

You can move a published page to a different category/subcategory by using the 'Move' menu available on any page or page list view:

This will bring up the following menu allowing you to choose a different category and subcategory to move this page into.

Bulk Moving pages into a Subcategory

Need to move more than one page into a subcategory at a time? It's simple! You can move any pages in a Category view by clicking on the checkbox in the upper right-hand corner above the category contents:

Select the pages you'd like to move by using the checkboxes to the left of each page.

Once you've selected your pages, you can choose the category and subcategory you'd like to move them to. 

Deleting a Subcategory

You can delete a subcategory at any point by selecting Edit in the dropdown menu next to the subcategory's name:

Delete the subcategory by clicking Delete subcategory:

🚨 Please Note: This action cannot be undone. All pages and external links in this subcategory will be uncategorized and archived, page requests and questions will be uncategorized and closed, and all contained subcategories will be deleted.


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